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Volunteer Policy

A $200 volunteer hour deposit fee will be collected from each family at the beginning of the SPRING track season, at the first week of practice. Each family is required to volunteer a minimum of 10 hours (JD) and 15 hrs (High school) during the season. A volunteer spreadsheet will be available to record hours. Should a family opt out of volunteering, their cheque will be deposited at the end of the season.


The Nanaimo Track and Field Club is a volunteer-driven organization.  Board members and coaches are volunteers who devote countless hours throughout the year. 

We also rely on our membership to volunteer in fundraising, organizing and hosting track + field meets. See below for volunteer opportunities or don't hesitate to speak with your coach about how you can help!

High School Athletes can work off Family Volunteer Hours

We encourage our high school athletes to help coach the Track Rascals or Junior Development athletes. We also expect ur high school athletes to fully participate in our only fundraiser of the year - the Soil Sale Fundraiser! 


Volunteer Opportunites

Coach Assistants

for Track Rascals and Junior Development programs: ​

  • arrive 15 minutes early to dig and rake long jump pits, measuring jumps, keeping kids organized while coach instructs..

  • help high jump coach set up and put away equipment, raise bar between jumps.

  • rake shot put area before practice, sweep out throw circles.

  • assist sprint /hurdle coach with equipment set up, start and finish attendants

  • set up and put away equipment before and after practices (hurdles, cones, mats, wickets)

Annual Soil Sale Fundraiser

This is our one and only fundraiser where we need all hands on deck as delivery drivers and loaders. We expect our athletes and parents to all pitch in - many hands make light work! In 2023 our amazing families completed deliveries, what was once a half day job, in a record 2 hours!!


Track + Field Meet Hosting

Anyone who has ever been to a track meet will know how much is going on all at once for two long days. But did you know that all of the organizers, officials, photo finish techs and announcer are volunteers??! A well-run track meet demands a minimum of 40 certified officials for all the disciplines. In addition, organizing, setting up, entering results, feeding officials, working the concession, etc can take well over 50 volunteers over the course of a weekend. That is a lot of volunteer hours devoted to making a track meet happen for the athletes!

We expect that club members who register their child for competitions through the season be readily available to volunteer throughout the weekend of a club-hosted track meet - the Elwood Wylie Memorial Meet and, in some cases, other meets such as the BCA Track + Field Championship Jamboree or JD Island Championships. These events cannot be hosted without YOU! So when the track meet calendar is released, mark your calendars and be free to help out so your athlete and their friends can have the best track + field experience!

NTFC Gear Team: assist with gear sales organization and distribution.

Lost + Found: arrange and maintain lost + found bin.

First Aid Attendant be available during practice sessions to attend to possible first aid needs.

Concession Coordinator: 

  • ​manage concession during club-hosted track meet(s).​

  • stock refreshments for practices and manage volunteers for sales.


Let us know how you would like to take an active role in your child's activities at the track!


Become an official

  • Vancouver Island needs volunteer officials so we can continue to compete here in Nanaimo and around the Island in club and school meets. The Pathway to becoming an Official is easy and starts with a free online module to start your Level 1 training. This is followed by working as part of a officiating team at track meets to get exposure and experience to all the various event areas under the guidance of a Level 3 or higher official. It's the best seat in the house at track meets! If you want to know more, check out the BCA website HERE and contact us at with the word OFFICIAL in the subject line. Here in Nanaimo, we NEED more local officials to keep track + field alive and well!

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