Nanaimo Track and Field Club
NTFC Volunteers
Why we need our members to volunteer
The Nanaimo Track + Field Club is a volunteer-driven organization. Coaches, Board members and Officials volunteer their time year-round at practices, meetings, events and competitions. Due to the nature of athletics and its many unique event areas, thousands of volunteer hours are needed every year to:
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provide coaching in all event areas,
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to fundraise,
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to manage the day to day operations of the Board of Directors;
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to organize, officiate and host events so that athletes of all ages have opportunities to compete in BC Athletics sanctioned competitions.
All​ member families of the Nanaimo Track + Field Club are expected to volunteer in some capacity - coach, coach assistant, member of the Board of Directors, BC Athletics official, on a meet organizing committee, helping officials at track meets (raking pits, raising bars ...), working at the concession, helping with event set-up and take down, the list goes on.
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NTFC is grateful for the enormous contributions of our NTFC family of volunteers. Without member support we cannot operate in a sustainable way. This is particularly important at competitions. This year, our goal is to avoid placing too much volunteer burden on too few and to get everyone involved!
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The NTFC Volunteer Policy is currently under review and updated minimum requirements will take effect in the 2025 season.
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Members are required to submit a $200 volunteer deposit cheque dated July 15, 2025 at the first week of practices in order to be eligible to continue attending practices.
How Can I Help Out?
Assist Coaches
for Track Rascals and Junior Development programs: ​
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arrive 15 minutes early to dig and rake long jump pits, measuring jumps, keeping kids organized while coach instructs..
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help high jump coach set up and put away equipment, raise bar between jumps.
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rake shot put area before practice, sweep out throw circles.
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assist sprint /hurdle coach with equipment set up, start and finish attendants
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set up and put away equipment before and after practices (hurdles, cones, mats, wickets)
Annual Soil Sale Fundraiser
This is our one and only fundraiser where we need all hands on deck! We expect our athletes and parents to pitch in as delivery drivers and loaders - many hands make light work! In 2023 our amazing families completed deliveries, what was once a half day job, in a record 2 hours!! Contact Soil Coordinator Robert Shurniak at ntfcsoilsale@gmail.com to help.
At Track + Field Meets
Anyone who has ever been to a track meet will know how much is going on all at once for two long days. But did you know that all of the organizers, officials, photo finish techs, food prep, and announcer are volunteers??! A well-run track meet demands a minimum of 40 certified officials for all of the disciplines. In addition, organizing, setting up, entering results, feeding officials, working the concession, etc can take well over 50 volunteers over the course of a weekend. That is a lot of volunteer hours devoted to making a track meet happen for the athletes!
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NTFC is a member of the Vancouver Island Athletic Association along with other Island clubs. Together we host the VIAA Series - a series of club hosted meets (see 2025 Meet Calendar). Each club is assigned an event area to provide volunteers for. NTFC is responsible for long jump and triple jump at each competition. If your child is competing at these meets, we expect that you will sign up for a shift or two at the jumping pits. If officials don't have enough volunteers to help them run the event, the event may be cancelled.
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Elwood Wylie Meet Volunteering
We need all hands on deck for our annual club hosted meet being held May 24 + 25! We will be sending up a volunteer ssign up well ahead of time and will include some of the following tasks...
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event set up and take down
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concession work
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preparing and delivering food to officials
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collecting recycling and garbage from the grandstands.
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giving our ribbons
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handing out registration packages
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data entry at the finish line
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the list goes on!
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​Lost + Found: arrange and maintain lost + found bin.
Practice Night First Aid Attendant: be available during practice sessions to attend to possible first aid needs.
Concession Clean Up: in April and May the concession is used for all of the elementary school meets. If it looks messy, help clean up and take out garbage if you see it!
Let us know how you would like to take an active role in your child's activities at the track!
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Become an official
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Vancouver Island needs volunteer officials so we can continue to compete here in Nanaimo and around the Island in club and school meets. The Pathway to becoming an Official is easy and starts with a free online module to start your Level 1 training. This is followed by working as part of a officiating team at track meets to get exposure and experience to all the various event areas under the guidance of a Level 3 or higher official. It's the best seat in the house at track meets! If you want to know more, check out the BCA website HERE and contact us at registration@nanaimotrack.com with the word OFFICIAL in the subject line. Here in Nanaimo, we NEED more local officials to keep track + field alive and well!
